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PROCESS
Statement of Financial Support Letter
In order to be admitted into a school’s program, applicants are required to submit official documentation certifying they are financially able to cover all expenses while attending the study abroad program, including all tuition, personal, medical and living costs. If applicants cannot afford their own study abroad expenses and are, instead, being sponsored by a family member, company or school, some programs require applicants to submit a letter from their sponsor along with all official documentation. The letter must state the sponsor will be responsible for all expenses incurred during the applicants’ time studying abroad and bear the sponsor’s original signature.

Letter Sample:

June 1, 2010

ABC Language School
15 West 44th Street
New York, New York 10036 USA

To whom it may concern:

I certify that I will be responsible for all expenses while my daughter Audrey Dorval is studying in the United States. I will cover all expenses including Audrey’s education, personal, medical and tuition expenses. I will also be responsible for Audrey’s travel expenses when she returns home from the United States after she completes your English program.

Yours Sincerely,
(Signature)

Jacques Dorval
Statement of Personal and Academic Purpose
Some schools require its applicants to write an essay stating the applicants’ personal and academic purpose by traveling abroad and attending their particular English program. When writing a personal and academic statement, it is essential for applicants to note what they hope to learn by attending the school’s English program and how they will apply their study abroad experience to their future endeavors, whether it is towards their career or their desired way of life. The personal and academic statement should be printed on letter size paper and run between 1 to 2 pages in length.

Letter Sample:

June 1, 2010

ABC Language School
15 West 44th Street
New York, New York 10036 USA

Personal Statement by Audrey Dorval

My name is Audrey Dorval. I am writing this letter to explain my purpose in applying to the ABC Language School. My career objective is to work as an international specialist at a governmental organization. To achieve this goal, I plan to attend a college in the United States to earn a Bachelor of Arts degree in Political Science.

I earned my high school degree from La Sorbonne High School in France last year. I was a member of the International Exchange & Culture Club so I could explore my interest in other countries’ cultures.

La Sorbonne High School provides its students with a variety of international education opportunities including intensive English courses, exchange programs with our sister school in Ohio, and English classes instructed by native speakers. I had many opportunities to develop my English skills and explore my interest in foreign cultures by actively participating in classes and activities organized through my school.

I want to improve my English skills in order to be admitted to a college in the United States and experience American culture first-hand.

I am applying to your language school today for several reasons. First, your extension program will provide me with the opportunity to apply and be admitted to an American college or university. Second, your program has a very good reputation for its academic English classes. I would like to attend your TOEFL class to improve my TOEFL score. Lastly, your classes are small enough to encourage group discussion and provide students with more one-on-one interaction with the English instructor. I strongly believe the ABC English Language Program is the ideal place for me to achieve my academic goals.

Yours Sincerely,
(Signature)

Audrey Dorval
Letter of Recommendation
As part of the application process, some schools request its applicants to submit letters of recommendation from those who are familiar with the applicant in either an academic or office setting. Teachers, college professors or employers are the strongest candidates to provide schools with accurate observations reflecting an applicant’s personality and strengths based upon academic or work-related success. Letters of recommendation should be printed on letter size paper and run between 1 to 2 pages in length. The letters must include remarks concerning the applicant’s character as a student or worker, positive qualities as an individual and the applicant’s strengths he or she will add to the school’s English program.

Letter Sample:

June 1, 2010

DISCO University
15 West 44th Street
New York, New York 10036 USA

Dear Sir or Madam,

It is with great pleasure that I recommend Ms. Audrey Dorval to attend your English program. For three years, Ms. Dorval was a student in my English grammar and conversation class.

Ms. Dorval was an outstanding student. Her interest to learn the English language allowed her to develop her English skills and earn high scores on the exams. She was always enthusiastic about discussing various subjects pertaining to foreign cultures and voicing her opinions about current events.

Ms. Dorval was an active member of the International Exchange & Culture Club. She took on leadership roles by organizing events and challenged her fellow students by raising interesting questions and making intelligent comments. Ms. Dorval was an impressive student, always active in events and curious about her projects.

She hopes to develop and improve her English skills at your school in order to prepare herself to attend college in the United States. I am confident she is qualified to attend your program and will succeed in her English studies. It is without reservation that I wholeheartedly recommend Ms. Audrey Dorval to attend your reputable program.

Yours Sincerely,
(Signature)

Georges LaPierre
Chief Instructor
English Department La Sorbonne High School
Submitted Required Documentation & Have Not Received School’s Response
It is important that applicants contact their schools if they have not received a response after submitting all their required documentation. When contacting the admissions office by email, applicants must state information such as their full name and the date they sent all required documentation by express mail in order to receive a prompt response from their school. It is ideal that applicants follow-up with schools after sending their required documentation to confirm its delivery in order to avoid delay in the application process.

E-mail Sample:

Subject: Inquiring the Status of my Application

Dear Sir or Madam:

On April 10, I applied to your 8-week Intensive English Course beginning on September 1, 2010 through ApplyESL.com’s online application service.

I am writing to confirm I sent the required documentation to complete the application process by Air Mail on May 1, 2010.

Nearly two weeks have passed since I sent the documents and I have not yet received your response. I would very much appreciate it if you could inform me of the current condition of my application.

I am looking forward to your reply.

Best regards,

Henri Tatou

Cancellation After Submitting Required Documentation
If it is necessary to cancel an application after submitting all required documentation, the school’s admissions office must be contacted immediately by telephone. Although it is not as immediate, contacting the admissions office via email or fax is also acceptable. When informing schools of a cancellation, provide the admissions office with the applicant’s full name, the date applied to the program and the course starting date to facilitate a quicker response. If the program’s tuition, tuition deposit or housing deposit has already been paid, applicants must inquire about their program’s refund policies. In most circumstances, the program’s application fee is non-refundable.

E-mail Sample:

Subject: Cancellation of my Application

Dear Sir or Madam:

I am writing to cancel my application.

On June 10, I applied to your 8-week Intensive English Course beginning on September 1, 2010 through ApplyESL.com’s online application service.

I sent all the required application materials including the payment of your program’s tuition deposit. Regretfully, however, I will not be able to attend your school’s program due to personal circumstances.

Please take all the necessary steps to officially cancel my application by following your program’s cancellation and refund policies.

Thank you very much for your attention to this matter.

Best regards,

Henri Tatou

Request to Re-Issue the I-20 Form Due to Error
Applicants who choose to study abroad in the United States will be issued an I-20 form by their admissions office once all required documents have been submitted and processed. An I-20 form is an important document for international students in order to acquire a valid student visa from their home country’s Embassy or Consulate. Once applicants receive their I-20 form from their program, it is essential to check its contents for any possible mistakes. If revisions are required, applicants must contact their admissions office as soon as possible by email. When informing schools of a revision, provide the admissions office with the applicant’s full name, the date applied to the program and the course starting date to facilitate a quicker response. Clearly state the mistake currently on the I-20 form, the correction to be made and, then, request a new I-20 form.

E-mail Sample:

Subject: Request to Re-Issue my Form I-20

Dear Sir or Madam:

I am writing to request that you re-issue my Form I-20.

On June 10, I applied to your 8-week Intensive English Course beginning on September 1, 2010 through ApplyESL.com’s online application service.

I received a Form I-20 from your school yesterday, but I found my first name was misspelled on the form.

Wrong: Henri Gatou
Correct: Henri Tatou

Please correct my name, issue a new Form I-20 and send it by express mail to the following mailing address as soon as possible:

Attn: Henri Tatou
8 Rue Saint Germain
75005 Paris, France

Thank you very much for your attention to this matter.

Best regards,
Henri Tatou

Requesting School Information
The majority of a program’s information is already available on their website. If, however, prospective applicants are interested in receiving a brochure or wish to inquire further about the program itself, contact the school’s program directly to request additional information. When contacting the program, applicants should ask for specific information and explain the reason why they are making such a request. E-mail Sample:

Subject: Request for Information

Dear Sir or Madam:

My name is Henri Tatou and I am currently a student at Paris University in France. I am planning to study English at your school next summer and would like to receive your school’s housing information. I would appreciate if you could send your information to the following mailing address:

Attn: Henri Tatou
8 Rue Saint Germain
75005 Paris, France

Thank you very much for your assistance and I look forward to hearing from you.

Sincerely,
Henri Tatou

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