"Do-It-Yourself Study Abroad" ESL School Search and Application Site
Study Abroad Process

Submitting Documentation to Schools

Cover Letter When Sending Official Documentation to Schools

Once applicants are prepared to send their official documentation to their admissions office, it is essential they follow the specific mailing instructions provided by their program. Ideally, applicants should make photocopies of their documentation prior to sending them to their program via Air Mail in case there is a delivery delay or mistake. Along with the official documentation, applicants are advised to include a cover letter, stating their full name, the date applied to the program and the course starting date and explain the contents of their Air Mail in order to receive a prompt response from their admissions office.

Letter Sample:

June 30, 2010

Admissions Office

ABC Language School
15 West 44th Street
New York, New York 10036 USA

Dear Sir or Madam,

Enclosed, please find the following materials as requested by your school:

Letter from sponsor

Official Bank Statement

Health Certificate

On June 10, I applied to your 8-week Intensive English Course beginning on September 1, 2010 through ApplyESL.com’s online application service.

Please let me know if you have any questions regarding the enclosed documents.

Sincerely yours,


Henri Tatou

Addressing an Air Mail Envelope

Henri Tatou
5-11, Kagurazaka
Shinjuku-ku, Tokyo
166-777 Japan
Admissions Office
English Language Institute
ABC University

5678 Beacon Street
Boston, MA 02236 U.S.A.