Sample Letters to Send to Schools

Before Departure

Confirming Airport Pick-Up Service

You must inform either your school, school advisor or host family of your flight information prior to your departure if you requested airport pick-up service. In order for your school to prepare for your arrival, you must accurately inform them of your arrival time and date, your arrival airport, airline name and flight number at least one week prior to your departure.

E-mail Sample:

Subject: Flight Information for Airport Pick-up Service
Dear Sir or Madam:

I was recently accepted to your Intensive English Program for the session beginning on September 1, 2020.

I have requested airport pick-up service upon my arrival. Below, please find my flight information:

Arrival Date: August 31, 2020
Arrival Time: 17:00
Arrival Airport: JFK International Airport
Flight Number: Air France Airlines #195

Thank you for your assistance and I look forward to seeing you at the airport.

Sincerely,

Henri Tatou

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