"Do-It-Yourself Study Abroad" ESL School Search and Application Site
PROCESS
Study Abroad Process

Prior to Departure

Confirming Airport Pick-Up Service

You must inform either your school, school advisor or host family of your flight information prior to your departure if you requested airport pick-up service. In order for your school to prepare for your arrival, you must accurately inform them of your arrival time and date, your arrival airport, airline name and flight number at least one week prior to your departure.

E-mail Sample:

Subject: Flight Information for Airport Pick-up Service
Dear Sir or Madam:

I was recently accepted to your Intensive English Program for the session beginning on September 1, 2010.

I have requested airport pick-up service upon my arrival. Below, please find my flight information:

Arrival Date: August 31, 2010
Arrival Time: 17:00
Arrival Airport: JFK International Airport
Flight Number: Air France Airlines #195

Thank you for your assistance and I look forward to seeing you at the airport.

Sincerely,

Henri Tatou



Change in Airport Pick-Up Schedule

You may experience an unavoidable delay in your travel plans due to either personal reasons or weather conditions. If your flight information is expected to change, it is important that you contact your school as soon as possible with your new flight information, including the new arrival date and time, arrival airport, airline name and flight number.

E-mail Sample:

Subject: Notice of Delayed Arrival
Dear Sir or Madam:

I was recently accepted to your Intensive English Program for the session beginning on September 1, 2010.

I will not be able to attend your school’s first day of class on September 1 due to personal circumstances. As a result, I changed my flight schedule. Please re-arrange the airport pick-up service to meet me upon my arrival. Below, please find my new flight information:

New Arrival Date: September 4, 2010
Arrival Time: 16:00
Arrival Airport: JFK International Airport
Flight Number: Air France Airlines #10
Thank you very much for your assistance and I look forward to seeing you at the airport.

Sincerely,

Henri Tatou