Sample Letters to Send to Schools

Application Process

Cancellation After Submitting Required Documentation

If it is necessary to cancel an application after submitting all required documentation, the school’s admissions office must be contacted immediately by telephone. Although it is not as immediate, contacting the admissions office via email or fax is also acceptable. When informing schools of a cancellation, provide the admissions office with the applicant’s full name, the date applied to the program and the course starting date to facilitate a quicker response. If the program’s tuition, tuition deposit or housing deposit has already been paid, applicants must inquire about their program’s refund policies. In most circumstances, the program’s application fee is non-refundable.

E-mail Sample:

Subject: Cancellation of my Application
Dear Sir or Madam:

I am writing to cancel my application.

On June 10, I applied to your 8-week Intensive English Course beginning on September 1, 2020 through ApplyESL.com’s online application service.

I sent all the required application materials including the payment of your program’s tuition deposit. Regretfully, however, I will not be able to attend your school’s program due to personal circumstances.

Please take all the necessary steps to officially cancel my application by following your program’s cancellation and refund policies.

Thank you very much for your attention to this matter.

Best regards,

Henri Tatou

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